Navigating the Partner Grant Management System (2024)

First Things First’s partner grant management system (PGMS) is a secure extranet environment through which most FTF reporting is submitted.

Please review the following videos for instruction on how to complete program narrative reports, requests for reimbursem*nt, data reporting and other common functions related to your grant award such as a budget modification or a staff change notification.

Logging In and Navigating the Partner Grant Management System (PGMS)

This tutorial provides an overview of the partner grant management system and explains how to log into PGMS.

Reimbursem*nt Reports: Part 1

In order to be paid for services rendered on behalf of First Things First, you must detail all grant-related expenses on the Reimbursem*nt Request Report, which you then submit to First Things First for payment. We explain the reimbursem*nt report in four separate tutorials.

This first tutorial explains what the reimbursem*nt report is and how to access it in PGMS. You will also learn about the various statuses of reimbursem*nt reports.

Reimbursem*nt Reports: Part 2

To get started with your reimbursem*nt, this tutorial explains how to create a new reimbursem*nt report. We also describe each section of the reimbursem*nt report.

Reimbursem*nt Reports: Part 3

The most important part of the reimbursem*nt report is the expense ledger where you will record all your billable charges. This tutorial shows you how to enter the expenses into the expense ledger.

Reimbursem*nt Reports: Part 4

All billed expenses must be explained in some way. One way to explain your billed expenses is through existing documents such as mileage reports or receipts. This final tutorial shows you how to add such documentation to the reimbursem*nt report.

Reimbursem*nt Report Special Procedures and Common Errors

Reimbursem*nt reports aren’t that complicated but you should be aware of some special procedures related to wages, mileage, and out-of-state travel. Learn how to avoid some of the most common errors that result in reimbursem*nt reports being returned. This tutorial references the State of Arizona Travel Policies and First Things First’s Meal and Lodging Reimbursem*nt Form (located in the bottom right corner of the web page). You should bookmark these resources for your reference as they change from time to time.

Meal and Lodging Reimbursem*nt Form: Part 1

Arizona’s travel policies are pretty complicated so we try to spell things out in part one and two of the Meal and Lodging Reimbursem*nt Form tutorial. The Meal and Lodging Reimbursem*nt Form is how you will record travel expenses for reimbursem*nt for both in-state and out-of-state travel involving lodging and meals. This tutorial shows you where to find the form and explains the form’s different sections.

Meal and Lodging Reimbursem*nt Form: Part 2

Part 2 of the Meal and Lodging Reimbursem*nt Form tutorial explains how to complete and submit the form and provides some guidance on travel-related costs. Expenses for multiple travelers can be entered on the same form by utilizing a separate worksheet for each traveler. The separate worksheets can be accessed by clicking on the tabs at the bottom of the form.

You will definitely want to familiarize yourself with Arizona’s various travel policies and the state’s Maximum Mileage, Lodging, Meal, Parking and Incidental Expense Reimbursem*nt Rates. Refer to these documents on the State of Arizona Accounting Manual (SAAM) page as the documents are subject to change.

Budget Modifications: Part 1

Sometimes the needs and costs of a program change. First Things First recognizes these eventualities and provides a way to modify your program budget. This tutorial gives you an overview of the budget modification process and the circ*mstances in which a budget modification is needed. A budget modification request with proper justification for cost changes must be approved before goods and services are purchased. The Budget Modification Request Form can be found under Grant Implementation Resources on the partner grant management system (PGMS) dashboard.

Budget Modifications: Part 2

This tutorial gives step-by-step instructions for completing the budget modification request form and submitting the form through the partner grant management system. The Budget Modification Request Form can be found under Grant Implementation Resources on the PGMS dashboard.

Reporting Staff Changes: Part 1

Most programs will experience changes in personnel over the course of their grant. First Things First carefully monitors staffing patterns and wages so these changes in personnel must be reported to First Things First in a timely way. This tutorial explains when staff changes need to be reported to First Things First and introduces you to the Staff Change Notification Form and Personnel Table found under Grant Implementation Resources on the partner grant management system (PGMS) dashboard. This form will also be used whenever a PGMS contact is changed, regardless if that person is paid out of the contract.

Reporting Staff Changes: Part 2

This tutorial gives step-by-step instructions on how to complete the Staff Change Notification Form and program Personnel Table when there is a change in staffing. The Staff Change Notification Form and Personnel Table can be found under Grant Implementation Resources on the PGMS dashboard. While the staff change notification form only includes those staff that are being added and removed from the contract, the Personnel Table needs to include all staff and positions being paid out of the contract.

Submitting Program Narrative and Data Submission Reports

All grants and agreements funded by First Things First are required to report on a variety of program-related indicators. This tutorial will show you how to submit program narrative reports and data submission reports via the partner grant management system (PGMS).

Navigating the Partner Grant Management System (2024)

References

Top Articles
Tombs of Amascut Q&A Summary 05/09/2022
RuneLister | OSRS ToA Guide – Tombs of Amascut (Raids 3)
Digitaler Geldbeutel fürs Smartphone: Das steckt in der ID Wallet-App
Ssm Health Workday App
Elektrisch koffiezetapparaat Philips CSA240/61 1450 W Zwart 1450 W | bol
Stanford Rival Crossword Clue
Caremount Medical Flu Shots 2022
Mashle: Magic And Muscles Gogoanime
Promiseb Discontinued
Feliz Domingo Bendiciones, Mensajes cristianos para compartir | Todo imágenes
When Does Dtlr Close
Estate Sales Net Grand Rapids
Betty Rea Ice Cream
Top Scorers Transfermarkt
Annika Noelle Feet
Premier Auto Works-- The House Of Cash Car Deals
The 15 Best Things to Do in Branson, Missouri
Rpa Service Charge Debit
Ems Isd Skyward Family Access
Dow Futures Pre Market Cnn
M3Gan Showtimes Near Regal City North
Ultimate Guide to Visiting Dungeness, UK
洗面台用 アクセサリー セットの商品検索結果 | メチャ買いたい.com
Aluminum Model Toys
Zom100 Mangadex
Antonios Worcester Menu
8 Farmhouse Classroom Essentials
Parent Portal Support | Hamilton-Wentworth District School Board
Mmastreams.com
Duitse Rechtspraak: is de Duitse Wet op het minimumloon wel of niet van toepassing op buitenlandse transportondernemingen? | Stichting Vervoeradres
Bollywood Movies 123Movies
Artifacto The Ascended
Flixmate Chrome Extension
Wi Dept Of Regulation & Licensing
Sunset Time Yesterday
City Md Flatbush Junction
Strange World Showtimes Near Andover Cinema
Scarabaeidae), with a key to related species – Revista Mexicana de Biodiversidad
How to paint a brick fireplace (the right way)
Elaina Scotto Wedding
Briggs And Stratton 125Cc Lawn Mower
Pokeclicker Pikablu
Chess Unblocked Games 66
Zmeenaorrxclusive
Webworx Call Management
Ekaterina Lisina Wiki
The Penitent One Unmasked
Dawat Restaurant Novi
Does Lowes Take Ebt
102Km To Mph
Dukes Harley Funeral Home Orangeburg
Platform Overview - Aria Systems
Latest Posts
Article information

Author: Eusebia Nader

Last Updated:

Views: 6585

Rating: 5 / 5 (80 voted)

Reviews: 87% of readers found this page helpful

Author information

Name: Eusebia Nader

Birthday: 1994-11-11

Address: Apt. 721 977 Ebert Meadows, Jereville, GA 73618-6603

Phone: +2316203969400

Job: International Farming Consultant

Hobby: Reading, Photography, Shooting, Singing, Magic, Kayaking, Mushroom hunting

Introduction: My name is Eusebia Nader, I am a encouraging, brainy, lively, nice, famous, healthy, clever person who loves writing and wants to share my knowledge and understanding with you.